Life Time
Home Turning Sixty Disconnected Systems Into One Data-Driven Platform SilverXis’s ongoing Workday partnership helped Life Time consolidate operations, cut payroll processing time by over 95 percent, and give leadership the data visibility to make faster decisions. Home Turning Sixty Disconnected Systems Into One Data-Driven Platform SilverXis’s ongoing Workday partnership helped Life Time consolidate operations, cut payroll processing time by over 95 percent, and give leadership the data visibility to make faster decisions. Client Overview Life Time, Inc. operates upscale fitness destinations across more than 170 locations in the US and Canada, headquartered in Minnesota. Beyond gym equipment and amenities, the company offers holistic wellness services and builds community around healthy living, which means its internal systems have to support a large, distributed workforce delivering a consistent experience at every location. The Challenge Life Time was running on multiple disconnected systems, and that fragmentation created data silos across the organization. Information that should have moved freely between HR, finance, and operations instead sat in separate places, which meant manual processes filled the gaps. That fragmentation had real costs. It hampered day-to-day productivity, made strategic planning harder because leadership couldn’t see a unified picture of the business, and got in the way of data-driven decisions at exactly the scale where those decisions matter most. Life Time needed its systems consolidated and its data made visible, not just digitized. The SilverXis Approach SilverXis has led a comprehensive Workday implementation for Life Time since 2018, with the engagement evolving through several coordinated phases rather than closing out after a single rollout. The core of the work has been continuous enhancement of Life Time’s Workday environment, including Prism Analytics, Recruiting, and Time Tracking, with each phase focused on optimizing workflows, integrating data sources for better visibility, and improving how quickly the business can respond to change. Alongside the core Workday platform, SilverXis developed custom Workday Extend applications tailored to Life Time’s specific operations, particularly around procurement and CAPEX automation. Those applications were built to eliminate manual processes for the finance team and give them a more direct, seamless way to do their work day to day. To address the data visibility problem at the center of Life Time’s original challenge, SilverXis integrated Prism Analytics with Workday, pulling data from disparate systems into one consolidated view. On top of that integration, the team built custom dashboards and reports so leadership could act on real data rather than piecing together a picture from separate sources. On the HR side, SilverXis optimized recruiting and time-tracking processes within Workday, improving onboarding and time management for employees while automating work that had previously taken up HR staff time manually. What Was Delivered The engagement has covered four coordinated areas of work: Continuous Workday enhancements: ongoing optimization of Prism Analytics, Recruiting, and Time Tracking since 2018, with each phase built around workflow efficiency and data integration. Custom Workday Extend applications: purpose-built tools addressing procurement and CAPEX automation, removing manual finance processes. Prism Analytics integration: consolidated data visibility across systems, paired with custom dashboards and reports for leadership decision-making. HR process optimization: improved recruiting and time-tracking workflows, with automation reducing manual HR work and strengthening the employee experience. Technology and Expertise This engagement drew on Workday implementation consultants working alongside Workday Extend developers and Prism Analytics specialists to cover the full scope of Life Time’s environment. Workday finance consultants led the procurement and CAPEX automation work, while Workday HR consultants and Workday Time Tracking specialists handled the recruiting and time-tracking optimization. Sustaining a Workday environment since 2018 also requires Workday integration developers who can keep enhancements consistent as the platform and the business both evolve, along with Workday reporting analysts who can turn consolidated data into dashboards that leadership actually uses. The Results Consolidating systems addressed the core of Life Time’s original challenge directly: the company brought 60 separate systems down to one, and reduced its chart of accounts from 10,000 entries to 1,000. That kind of consolidation is what makes a single, reliable view of the business possible in the first place. The operational impact showed up clearly in day-to-day processes. Payroll processing time dropped from 48 hours to under one hour, and automation reduced FTE financial support needs by 60 percent. Time management automation alone is saving an estimated 50,000 manager hours per year, time that would otherwise go into manual scheduling and tracking work. Beyond the numbers, the Prism Analytics integration gave Life Time’s leadership the data visibility that was missing at the start of the engagement, supporting the kind of strategic planning and data-driven decision-making that scattered systems had made difficult. Looking Ahead SilverXis’s relationship with Life Time is ongoing, continuing well past the original implementation. That includes custom Workday Extend applications built and refined as Life Time’s business needs evolve, continued integration work to keep Prism Analytics consolidating data as new systems come online, and ongoing HR process improvements that keep pace with the company’s growth. The engagement reflects what a long-term Workday partnership looks like once the initial implementation is done: not a project with an end date, but a platform that keeps getting better as the business it supports keeps changing. Ready to Consolidate Your Systems and Put Your Data to Work? SilverXis brings Workday implementation consultants, Workday Extend developers, and Prism Analytics specialists together to turn fragmented systems into one platform that leadership can actually use. If disconnected systems are slowing down your decision-making, SilverXis can help you build the Workday environment that fixes it, and keep improving it as your business grows. Contact SilverXis at silverxis.com to start your engagement. Book a Strategy Call +1(214) 725-0162
Beacon Mobility
Home Scaling HR Systems Across a Growing Multi-State Fleet Dedicated SilverXis resources helped Beacon Mobility unify HR and expense management across 25 states as the company grew through acquisition. Home Scaling HR Systems Across a Growing Multi-State Fleet Dedicated SilverXis resources helped Beacon Mobility unify HR and expense management across 25 states as the company grew through acquisition. Client Overview Beacon Mobility delivers transportation solutions across education, paratransit, non-emergency medical transport, shuttle, and charter services. The company operates under a mix of local brands, serving school districts, healthcare organizations, municipalities, and private corporations. With more than 18,000 employees, 13,000 vehicles, and operations spanning 25 states, Beacon runs at a scale where HR and operational systems have to hold up across a large, distributed workforce. The Challenge Beacon Mobility was growing through acquisitions, and each new acquisition brought its own HR processes, expense systems, and payroll history into the fold. That growth was good for the business, but it was creating exactly the kind of fragmentation that slows a company down: HR data spread across systems that didn’t talk to each other, expense management that varied by brand, and no single, unified view of the workforce as a whole. Beacon needed to bring these acquired systems onto a common platform, but that meant migrating payroll history accurately, building the integrations to connect disparate data sources, and doing it all without disrupting HR operations for a workforce already in motion. That kind of implementation work needs specialized Workday expertise that isn’t always available in-house, especially while a company is focused on running the business it’s actively expanding. The SilverXis Approach SilverXis provided dedicated resources to Beacon Mobility for the initial phases of the Workday implementation, working directly alongside Beacon’s own team rather than handing off a finished system at the end. That close collaboration mattered because the work touched sensitive, acquisition-specific data that needed people who understood both the technical migration and Beacon’s operational context. The dedicated team focused on payroll history data migration, pulling records from acquired companies into a single, unified structure. Alongside that, they built the system data integrations needed to connect Beacon’s various data sources to the Workday platform, and worked through the data transformation required to make records from different legacy systems consistent once they landed in one place. SilverXis stayed engaged past the initial rollout, providing post-implementation support so Beacon’s team had continuity once the dedicated resources’ initial phase of work was complete, rather than being left to troubleshoot a new system alone. What Was Delivered The engagement centered on three coordinated pieces of work: Payroll history data migration: transferring payroll records from acquired companies into a unified structure on the Workday platform. System data integration: building the connections needed to bring HR and expense data from multiple legacy systems into one consolidated view. Post-implementation support: staying engaged after go-live so Beacon’s team had backup as the new system settled into daily use. Technology and Expertise This engagement called for Workday consultants who could work as an extension of Beacon’s own team rather than a separate outside vendor. IT staff augmentation gave Beacon access to HR system implementation specialists and data migration specialists exactly when the acquisition timeline demanded it, without the delay of building that capability internally from scratch. The work also required people comfortable with the messier side of implementation: reconciling payroll and expense data that had been maintained differently across each acquired company, and building integrations sturdy enough to keep syncing correctly after go-live. That’s the kind of dedicated Workday resource that a growing company usually needs on a project basis rather than as a permanent hire. The Results With SilverXis’s dedicated resources embedded in the process, Beacon Mobility successfully moved data from its acquired companies onto the Workday platform, consolidating HR and expense management processes across the organization instead of maintaining them separately by brand. That gives Beacon a single system to manage a workforce spread across 25 states, rather than a patchwork inherited from each acquisition. The close collaboration between SilverXis and Beacon’s internal team also meant the transition held up during and after implementation, with post-implementation support in place so the new system had the coverage it needed once the dedicated team’s initial phase wrapped up. Need Dedicated Workday Expertise for Your Next Phase of Growth? SilverXis provides IT staff augmentation built around real project needs, bringing Workday consultants, HR system implementation specialists, and data migration specialists directly onto your team when the work demands it. If acquisitions or rapid growth have left your HR and expense systems fragmented across brands, SilverXis can help you bring them together. Contact SilverXis at silverxis.com to start your engagement. Book a Strategy Call +1(214) 725-0162